Prepare, Practice, Progress: Tips for Managers to Conduct Effective Appraisals
With the idea of performance appraisal evolving with new age technologies and emerging mindsets, it becomes crucial for managers to stay attuned and updated with the changing trends. Here are some tips which help managers to be appraisal ready:
- Understand the company culture and the individual’s style and needs.
Replace standard performance methods and best practices with what compliments your company culture.
- Set clear goals and objectives for the meeting
Prepare a list of objectives to be discussed entailing achievements or goals set up previously. Request the employee to be prepared with the same. This ensures a structure, focus and make the conversation a two-way process.
- Set up the meeting in advance
Schedule a date, and arrange enough time for the meeting. Find private space for the meeting which allows you and your employee to express comfortably and avoid interruption.
- Give constructive feedback
Start the meeting on a positive note. Focus on action, not the person. For instance, let the business
development employee know their sales target, instead of just telling them they have underperformed.
- Ask for feedback
An effective performance review requires an open, two-way communication. Employees should be allowed to share their opinion as well. Be prepared to listen to criticism, show respect and stay objective.
- Discuss long-term plans
Leverage this time to discuss an employee’s future plans with the organization. Clarify the expectations to meet the company needs, team goals and personal objectives of the employee.
- Close the meeting with a positive note
Leave the room open for further discussion. Summarize the meeting and plan of action.
- Support your employee by regular coaching conversations
Frequent quality feedback is necessary for employees to remain agile and engaged. Coaching helps to focus discussions on what is needed for future success.
- Ask for feedback
An effective performance review requires an open, two-way communication. Employees should be allowed to share their opinion as well. Be prepared to listen to criticism, show respect and stay objective.
- Follow up on any actions that you discussed
If you set out an action plan during the meeting, stick to your promise and follow up.
